Prequalification Questionnaire for Prospective Contractors Background Currently there are 370 sets of Dorma, 60 sets of Besam, 20 sets of Record, 9 sets of Gilgen, 6 sets of GEZE and 1 set of Nabco automatic door systems installed at below investment properties:-

Elements	The Southside
Telford Plaza I	Telford Plaza II
Maritime Square 1	Maritime Square 2
PopCorn 1 & 2	PopCorn 2
The Lane	The LOHAS
The Wai	Paradise Mall
Heng Fa Chuen Clubhouse	Citylink Plaza
Plaza Ascot	Royal Ascot
Luk Yeung Galleria	Sun Tuen Mun Shopping Centre Hanford Plaza
Ocean Walk	Hanford Plaza

The service provider/s shall provide preventive and corrective maintenance services, and any related improvement and replacement works for automatic door systems.The Contract Period is for a fixed period of three (3) years, tentatively from to 1 April 2025 to 31 March 2028. General Instructions The responses to Section 1 to 6 below by applicants for prequalification shall provide complete, true, accurate and up to date information required to enable the MTR Corporation Limited (the Corporation) to prequalify a company (the Applicant) to tender for the Contract(s) as described in the Prequalification Questionnaire. When completing this Prequalification Questionnaire, Applicants shall be aware of the following conditions: The Corporation shall treat all responses in this Prequalification Questionnaire as confidential and undertakes not to disclose the responses to others (with the exception of the Corporation's financial, legal and insurance advisors and the Government of Hong Kong Special Administrative Region, as appropriate, during the prequalification and the tender assessment period).Completion of the Prequalification Questionnaire shall not bind the Corporation to invite an Applicant to submit a tender and no reasons shall be given for the exclusion of unsuccessful Applicants.The composition of the list of tenderers shall rest entirely with the Corporation and its decisions shall be final.In the event that the applicant has or may have a conflict of interest which may affect its judgment in relation to the contract or its ability to properly discharge the works or services to be delivered (including dealings with third parties), then the applicant shall immediately notify the Corporation as to the nature of the conflict or potential conflict of interest and thereafter shall discuss and agree with the Corporation what action is necessary to resolve the conflict.The Applicant shall not, and shall ensure that its directors, employees, agents and subcontractors shall not, offer or give any advantage as defined in the Prevention of Bribery Ordinance (Cap. 201) to any employee or agent of the Corporation. Any breach of or non-compliance of this condition by the Applicant shall, without affecting its liability for such breach or non-compliance, result in its application not being considered. Applicant shall note the following:- Please fill in all cells highlighted in yellow.For Section 2,Please submit clients’ commendation (if any) in Appendix with the Item No.Please insert additional table in same format for more job reference when necessary.For Section 3, please insert additional table in same format for more personnel when necessary. Submitted by

Company Name:
Contact Person:
Title:
Telephone No.:
Email Address:

Authorized Signature:
Name:
Title:
Date:

Section 1

Company Profile
Company Profile	(Please submit company profile in the form of appendix with Index No. 1.)
Year of Company Establishment & Business Registration	Established in ___________ (Please submit copy of Business Registration Certificate in the form of appendix with Index No. 1.)
Years of Experiences in Provision of Maintenance & Installation Services for Automatic Door Systems	___________ Year(s)
Organization Chart and number of employees	(Please submit organization chart in the form of appendix with Index No. 1.)

Section 2

Item A	Job Reference(s) for Provision of Maintenance Services for Automatic Door Systems with contract value over HK$0.5M in the past three (3) years (since Nov 2021 with highest contract value)
1	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)
2	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)
3	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)

Section 2

Item B	Job Reference(s) for Supply and Installation of Automatic Door Systems with contract value over HK$0.5M in the past three (3) years (since Nov 2021 with highest contract value)
1	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)
2	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)
3	Location of Services
	Name of the Client
	Brand / No. of Automatic Door Systems
	Contract Period
	Total Contract Value
	Client’s commendation (if any)	(Please submit a copy in the form of appendix with Index No. 2.)

(Please insert page and table beyond this page for more job reference when necessary) Section 3

Item	Detailed Information	Index No.	Submitted (Yes/No)
Manpower Resources of the Company	(Please provide the information below and attach C.V & other related information in the form of appendix with Index No. 3, if any)	3

1	Project Team – Project Director
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)

2	Project Team – Project Manager
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)

3	Project Team – Project Coordinator
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)
	Name of Employee
	Year of Relevant Experience
	C.V. to attach (Y/N)

4	Project Team – Direct Technical Staff
	Number of Direct Technical Staff responsible for handling emergency calls and urgent requests

(Please insert page and table beyond this page for more key personals when necessary) Section 4

Others
Are you: -
Authorized distributor / agent of spare parts of Dorma automatic door systems?	Yes / No	(If Yes, please submit certification of authorized distributorship in the form of appendix with Index No. 4.)
b) Authorized distributor / agent of spare parts of Besam automatic door systems?	Yes / No
If you are not authorized distributor / agent for spare parts of Dorma/ Besam/ GEZE/ Gilgen/ Record/ Nabco’s automatic door systems,
Please advise if you are able to source OEM’s spare parts from other suppliers?	Yes / No	If Yes, please provide name and relevant certification (if any) of the spare parts provider(s) in the form of appendix with Index No. 4:-
3. Do you company have: -
Quality Management Plan and Manual?	Yes / No	(If Yes, please submit details in the form of appendix with Index No. 5.)
b) Environmental Management Plan?	Yes / No
c) Safety Plan or Manual?	Yes / No
d) ISO 9001, or equivalent?	Yes / No	(If Yes, please submit copy of the certification(s) in the form of appendix with Index No. 6.)
e) ISO 14001, or equivalent?	Yes / No
f) ISO 45001, or equivalent?	Yes / No

Section 5 Supplier Code of Practice Applicant is required to comply with the Corporation’s Supplier Code of Conduct.  This provides an ethical and behavioural framework for contractor doing business with the Corporation.

Supplier Code of Practice
This Supplier Code of Practice (the “Code”) provides an ethical and behavioural framework for the Corporation’s suppliers/ contractors/ consultants (herein collectively referred to as a “Supplier”) in Hong Kong and overseas. All Suppliers are required to comply with the Code when doing business with the Corporation. Suppliers shall communicate with their workforce (including directors, officers, employees, contractors and consultants) to ensure that they comply with the Code. The Corporation reserves the right, upon reasonable notice, to conduct Supplier audits to verify compliance with the Code.  The Corporation also reserves the right to request certification from a Supplier that the workforce has read, understood and acknowledges compliance with the Code. Any violation of the Code shall be considered a material breach of the contract/order by the Supplier.
1	Ethical Standards The Supplier shall uphold high ethical standards in all aspects of its operation, including:Compliance with all applicable laws and regulationsMaintenance of confidentialityAnti-bribery and corruption (including the soliciting or accepting of advantages)Open and fair competition
2	Human and Labour Rights The Supplier shall support the principles of the United Nations Universal Declaration of Human Rights, the International Labour Organization Declaration of Fundamental Principles and Rights at Work, the OECD Principles of Corporate Governance, the United Nations Global Compact and shall comply with relevant laws and regulations in their respective countries in the following areas:Child LabourForced LabourAnti-Slavery and Human TraffickingHealth and SafetyWages and Working HoursDiscriminationDisciplineFreedom of Association
3	Environment The Supplier shall manage and minimize the environmental impact of their business and commit to continuously improving their environmental management and monitoring systems to comply with all applicable laws and regulations and keep pace with best practices.
4	Supply Chain Management The Supplier shall ensure full compliance with the Code by its own suppliers, subcontractors and other business partners.

On behalf of the management and staff, I confirm full compliance with this Ethical Code of Conduct. (to be signed by the Chairman, CEO, Human Resources Director or a member of Senior Management)

Signature:			Date:
Name / Title:			Company:
And
Signature:			Date:
Name / Title:			Company:

Section 6 Questionnaire and Documents to be submitted

Item	Detailed Information	Index No.	Submitted (Yes/No)
Corporate Responsibility Questionnaire	(Please complete and sign the document as attached below in the form of appendix with Index No. 7)	7
Environmental Management Questionnaire	(Please complete and sign the document as attached below in the form of appendix with Index No. 8)	8
Disclose Potential Conflict Interest, if any	(Please disclose any potential conflict of interest that may have for taking up this Contract and provide details in the form of appendix with Index No. 9)	9